PRIVACY POLICY

Pursuant to Regulation (EU) 2016/679, of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter, GPDR) and Organic Law 3/2018, of 5 December, on the Protection of Personal Data and Guarantee of Digital Rights (hereinafter, “LOPDGDD”), EGNSIERRANORTE2019 provides you with this Privacy Policy in order to inform you in detail about how the Institution processes your personal data.

This Privacy Policy is applicable to processing the personal data that you provide to EGNSIERRANORTE2019 by any means, either via the website (www.egnsierranorte2019.com), when you hire a service from the Conference as a speaker or attend the conference, among other cases. Please read the following data protection information in relation to the use and purpose of the data provided, and how to exercise your rights in relation to personal data protection.

Personal data controller.

The controller is who decides which personal data are processed and for what purposes. Following are the contact particulars of the data processing controller:

EGNSIERRANORTE2019

15^th European Geopark Conference

Regional Ministry of Agriculture, Livestock, Fisheries and Sustainable Development (S-4111001-F)

Avda. de Manuel Siurot 50, 41071 Seville

E-mail address: info@egnsierranorte2019.com

Primary EGNSIERRANORTE2019 domain: “egnsierranorte2019.com” registered in ESNIC.

Contact of the Data Protection Officer of EGNSIERRANORTE2019 (DPD): dpd.cagpds@juntadeandalucia.es

This website provides the opportunity to register as a speaker and attendant, to pre-register at the conference and events as an attendant, to hire services, attend events, request information, participate in activities, etc., for which the User must complete the questionnaires provided, specifying the data required for management purposes. Registration by these means can require the User to provide personal data to be effective. Please be informed that, although completing the forms is voluntary, it may occasionally be necessary to register for certain events of activities. EGNSIERRANORTE2019 is committed to the security of user data. When we ask you to complete personal information fields by which you can be identified, we do so ensuring that said data shall only be used pursuant to the terms of this Privacy Policy and in relation to the purpose for which the data are collected. Nonetheless, EGNSIERRANORTE2019 reserves the right to update this Privacy Policy should it deem fit.

Data Protection Officer (DPO)

EGNSIERRANORTE2019 has a Data Protection Officer, who is responsible for the Institution meeting legal requirements related to data protection, responding to data subjects’ exercise of rights and resolving all related queries. Any user or data subject can contact the DPO via e-mail: dpd.cagpds@juntadeandalucia.es

Personal information collected and processed

Our website may collect personal data and information, such as full name and contact information, such as address or e-mail.

Identifying data: full name, ID number, age (in some cases).

Contact particulars: postal address, e-mail, telephone number (mobile or land line).

Contractual data: data related to contractual operations in order to manage the products or services acquired.

Browsing data: IP address, domain through which the website is accessed and website activity, identification of device, type of browser.

If there is a contractual relationship or the reason for the relationship is the management of the User’s registration for the conference or a related event, you must provide your personal data, as otherwise we will not be able to fulfil the obligations derived from the service or other legal liabilities to which EGNSIERRANORTE2019 is subject. Likewise, in the case of transmission of electronic communications through which we inform about our activities or events, the User may revoke his or her consent at any time.

Purpose and legitimation for personal data processing and storage

The purpose of processing answers the question of what the controller will use the personal data for, and legitimation informs of the legal grounds that enable the processing of your data to be legitimate and pursuant to data protection standards. Regarding the storage of your data, EGNSIERRANORTE2019 establishes periods during which it is necessary, and occasionally mandatory, to store them before their elimination. In this regard, EGNSIERRANORTE2019 processes the data collected for the following purposes and periods of time:

1. Registration to attend the 15^th European Geopark Conference, event or activity organised by EGNSIERRANORTE2019

EGNSIERRANORTE2019 needs to manage your personal data in order to provide you with access to the 15^th Conference or event of your choice.

The legal grounds that enables EGNSIERRANORTE2019 to process the data provided is the visitor’s consent [art. 6.1.a) GDPR], and a service provision [art. 6.1.b) GDPR].

EGNSIERRANORTE2019 will store the data provided providing the data subject’s consent is not withdrawn, and subsequently for merely statistical purposes.

We also inform that, in future editions of the European Geopark Network, EGNSIERRANORTE2019 can act as a co-organiser together with another entity. In these cases, the liability for the personal data collected can be shared, although the data subject will always be informed before his or her data are collected.

2. Participation as a speaker

EGNSIERRANORTE2019 needs to process the personal data of speakers in order to manage its contractual relationship with the speakers at the 15^th Geopark Conference or respective event.

The legal grounds that enable us to process the data provided is the existence of a contractual relationship between EGNSIERRANORTE2019 and the speaker [art. 6.1.b) GDPR].

EGNSIERRANORTE2019 will store the data provided for long enough to fulfil the contractual relationship and, in event, for the times required by current legislation. The data shall in general be subsequently eliminated, providing they are not required to comply with a legal provision or administrative and/or judicial requirement. Only in case of express consent by the speaker, may the data be stored for longer than the legally established period.

In any event, compliance with the specific contractual conditions is required.

3. Transmission of newsletters and organisational communications by e-mail or equivalent means

If you have granted your express consent, EGNSIERRANORTE2019 will periodically send you newsletters and organisational communications by e-mail, in which you will be informed about our activities, events, news and other information linked to the services of EGNSIERRANORTE2019 that we believe is relevant for you or could benefit you. These e-mails will be sent to the address that you provided previously when consenting to said transmission, consent that can be withdrawn at any time.

In the case of sending information by e-mail, the legitimation of the processing of personal data is derived from your consent and request for EGNSIERRANORTE2019 to make said transmission [art. 6.1.a) GPDR].

The personal data provided for the transmission of electronic communications authorised by the data subject shall be stored pursuant the conditions authorised and, in any event, can be eliminated or amended at your request through the procedure for exercising rights explained below.

4. Speakers and attendants. Individual contact particulars

EGNSIERRANORTE2019 processes the personal data of possible speakers and attendants at the Conference in order to manage scientific relations with these people, as they are interested in participating in European Geopark Network Conferences in the future.

The legal grounds that enable EGNSIERRANORTE2019 to process the data provided are the data subject’s consent [art. 6.1.a) GDPR], pre-contractual provisions [art. 6.1.b) GDPR] and legitimate interest in locating and contacting a professional [art. 6.1.f) GDPR].

EGNSIERRANORTE2019 will store the contact particulars provided for as long as is required to maintain a pre-contractual relationship with you. They will subsequently be eliminated, providing that they are not required to comply with a legal provision or administrative and/or judicial requirement. If you have granted your express consent to store your data for a longer period, EGNSIERRANORTE2019 will store them for as long as said consent is not withdrawn by the data subject through the exercise of rights procedure described below.

5. Telephone attendant care

EGNSIERRANORTE2019 processes the personal data of people who call the “Attendant Care” telephone number in order to process their queries.

The legal grounds that enable EGNSIERRANORTE2019 to process the data provided is the data subject’s consent [art. 6.1.a) GDPR], and legitimate interest [art. 6.1.f) GDPR].

EGNSIERRANORTE2019 will store the data provided for a time that is strictly necessary in relation to the purpose for which they are collected, for the time required by current legislation. The data will subsequently be eliminated, providing it is not necessary to comply with a legal provision or administrative and/or judicial requirement.

6. Management of damages and incidents occurring during the Conference (including employees and attendants)

EGNSIERRANORTE2019 may process some personal data (occasionally sensitive) if an incident or damages occur at the venue and the affected person needs any kind of medical care.

In these cases, the legal grounds that enable EGNSIERRANORTE2019 to process the data of the affected party is the legitimate interest of the controller in order to provide medical care and manage the consequences of the incident or damage [art. 6.1.f) GDPR].

In relation to the above, you are informed that EGNSIERRANORTE2019 can be under the obligation to provide certain data and information to the insurance companies involved in order to manage the effects of the incident and, in some cases, EGNSIERRANORTE2019 may have to inform the competent authorities.

EGNSIERRANORTE2019 will store the data provided for a time that is strictly necessary in relation to the purpose for which they are collected, for the time required by current legislation. The data will subsequently be eliminated, providing it is not necessary to comply with a legal provision or administrative and/or judicial requirement.

7. Recordings of events, conference and activities

The entire Conference can be recorded by EGNSIERRANORTE2019, media and, if applicable, the sponsors of events, in order to obtain images of same and their activities. These images may also be used for promotional and/or informative purposes by EGNSIERRANORTE2019 and the event itself.

The resulting images, which could include the voice and/or image of attendants, could be processed and broadcast by different media, such as websites, social networks or fan pages, and be included in TV programmes or device applications (e.g. smartphones, smartwatches, tablets, 3D glasses).

As the controller, EGNSIERRANORTE2019 will process the recorded images for the specified purposes based on its legitimate interest [article 6.1.f) GDPR].

8. Video recording of interviews, speeches and events

On some occasions, EGNSIERRANORTE2019 conducts interviews or organises workshops and/or sessions in which the people who participate can be recorded, in which case some identifying data, such as image, voice and name, may be processed. The legal grounds that enable EGNSIERRANORTE2019 to process the data provided will be the data subject’s express consent [art. 6.1.a) GDPR]. The personal data included in these images will be processed for the initially authorised purpose and stored in the authorised conditions. In general, they will form part of the gallery of images of EGNSIERRANORTE2019 as part of its documentary history. Nonetheless, in any event, you may exercise your rights through the procedure explained below.

9. Suppliers

EGNSIERRANORTE2019 needs to process the personal data of its suppliers in order to manage its contractual relationship with them. The legal grounds for processing are found in the existence of a contractual relationship between EGNSIERRANORTE2019 and the respective supplier [art. 6.1.b) GDPR].

EGNSIERRANORTE2019 will store the data provided for as long as there is a contractual relationship between the parties and, in any event, for as long as is required by current legislation. The data will subsequently be eliminated, providing it is not necessary to comply with a legal provision or administrative and/or judicial requirement.

10. Personal data of tenderers

If EGNSIERRANORTE2019 presents calls for tenders, the Institution processes the personal data of the employees and contact personnel of companies that decide to take part in said calls for tenders. The purpose of processing is to manage the pre-contractual relationship to determine which is the successful tenderer that will finally provide a service to EGNSIERRANORTE2019.

The legal grounds that enable EGNSIERRANORTE2019 to process these data are the data subject’s consent [art. 6.1.a) GDPR] and pre-contractual provisions [art. 6.1.b) GDPR].

The personal data provided will be stored throughout the pre-contractual relationship, without prejudice to the right of elimination or opposition and, in any event, for the time required by current legislation. If the data cease to be necessary for the purpose for which they were collected, they will be eliminated, providing it is not necessary to comply with a legal provision or administrative and/or judicial requirement.

Nonetheless, if there is express consent on the form provided by the tenderer, the data will be stored for a longer time in order to consider the tenderer as a possible supplier of EGNSIERRANORTE2019 in its professional sector.

Regarding the personal data linked to the successful tenderer, said data will be stored throughout the contractual relationship with EGNSIERRANORTE2019, plus the time required in current legislation.

11. Media and press: credentials and contacts

EGNSIERRANORTE2019 will process the personal data of people linked to media and press in order to manage their access to the 15^th European Geopark Conference or different events to be covered, together with the contact between the Institution and these media.

The legal grounds that enable EGNSIERRANORTE2019 to process the data provided is the data subject’s consent [art. 6.1.a) GDPR], the legitimate interest of EGNSIERRANORTE2019 regarding Conference safety, and legitimate interest in locating and contacting a professional [art. 6.1.f) GDPR].

EGNSIERRANORTE2019 will store the data provided as long as consent is not withdrawn by the data subject.

12. Management of visits

EGNSIERRANORTE2019 will process the data of the people who access its sites and offices.

The legal grounds that enable EGNSIERRANORTE2019 to process the data is the legitimate interest of EGNSIERRANORTE2019 regarding control of access to and the security of the venue [art. 6.1.f) GDPR].

EGNSIERRANORTE2019 will store the data provided for up to one month after the visit, providing it is not necessary to comply with a legal provision or administrative and/or judicial requirement.

13. Profiling

Only if express consent has been provided, may EGNSIERRANORTE2019 edit profiles of the users registered through the web in order to use them for the periodic transmission of newsletters or logistic and/or informative communications about our Conference, activities, event, new information and other information linked to the services of EGNSIERRANORTE2019 that we believe are relevant for you or could benefit you, by e-mail. These e-mails will be sent to the address you provided earlier when you granted your consent, which can be withdrawn at any time.

Legitimation for processing your personal data comes from your express consent [art. 6.1.a) GDPR].

The personal data provided for editing profiles, authorised by the data subject, will be stored until you send a request to EGNSIERRANORTE2019 withdrawing your consent for this processing, without prejudice to your right to eliminate or oppose.

Should new purposes arise, EGNSIERRANORTE2019 will obtain the data subject’s express consent beforehand, in the legally required manner.

14. Assignment of data to third parties

EGNSIERRANORTE2019 communicates, transfers or shares personal data with third parties in the terms described in this Privacy Policy.

Your data may be communicated to third parties, although you will be duly informed before any communication of personal data to a third party. For example, once you are confirmed as a speaker, your professional data (name, postal and/or e-mail address, telephone and fax numbers and contact person) may be provided, with duty of confidentiality, to companies collaborating with EGNSIERRANORTE2019, either organising the conference of providing ancillary services, or in order for them to send you information about their activities and services, and complete your commissions.

Excepting the above cases, EGNSIERRANORTE2019 will not reveal the personal data collected to third parties, providing it is not necessary to comply with a legal provision or administrative and/or judicial requirement.

15. Rights related to processing your personal data

The law recognises different rights related to personal data processing. Said rights are:

• Right to request access to your personal data;
• Right to request the rectification of your personal data;
• Right to delete your personal data;
• Right to request limitation to the processing of your personal data;
• Right to oppose processing;
• Right to the portability of the data in question;
• Right to not be subject to automatic individual decisions, including the edition of profiles; and
• Right to withdraw consent at any time.

Said rights can be exercised in several ways:

• By sending a letter with the subject: “Exercise of rights”, name and ID number of the sender, to the following address: Avda. de Manuel Siurot 50 (41071) de Sevilla.
• By sending an e-mail to cagpds@juntadeandalucia.es

In any event, in order to duly preserve your personal data, we will need to confirm your identity by asking for identification or confirmation of some of your personal data. The additional information, and the form for the exercise of your rights, is available at the following address: https://www.juntadeandalucia.es/proteccióndedatos. You may also ask for guidance from the Spanish Data Protection Agency in relation to exercising the above rights here: https://www.aepd.es/

Security measures

EGNSIERRANORTE2019 is highly committed to keeping your information safe. In order to protect it, we have adopted the legally required safety measures, using the latest systems, which are constantly updated to ensure that there is no unauthorised access.

USE OF COOKIES

EGNSIERRANORTE2019 uses its own and third party cookies to improve the services provided. If you continue to browse, we will understand that you agree to their use. You can obtain more information, and learn how to change the settings, in our Cookies Policy.

Cookies policy

A cookie is a file that is downloaded to the user’s computer/smartphone/tablet when accessing some websites, to store and recover information about the browsing on that equipment. For further information about cookies, EGNSIERRANORTE2019 asks you to follow this link: http://www.iabspain.net/privacidadeninternet.

On this website, EGNSIERRANORTE2019 uses the cookies described in the following table:

Strictly necessary cookies.- Strictly necessary cookies enable you to browse the website and use functions such as identification as a registered user. It is necessary to accept these cookies in order to use the EGNSIERRANORTE2019 website, so if you do not authorise them, we cannot guarantee that the website will work correctly during your visit.

Analytical cookies.- Analytical cookies collect information to assess your use of the website and its overall activity. Web analytics represent the way to measure, collect, analyse and report Internet data in order to understand and optimise website use.

DISABLING COOKIES. The user may choose which cookies he or she wishes to use on the website at any time, by:

Browser setting; for example:

Chrome, from http://support.google.com/chrome/bin/answer.py?hl=es&answer=95647

Explorer, from http://windows.microsoft.com/es-es/windows7/how-to-manage-cookies-in-internet-explorer-9

Firefox, from http://support.mozilla.org/es/kb/habilitar-y-deshabilitar-cookies-que-los-sitios-we

Safari, from http://support.apple.com/kb/ph5042

Opera, from http://help.opera.com/Windows/11.50/es-ES/cookies.html

The specific opt-out systems specified in the above take regarding the cookie in questions (these systems may involve installing a “reject” cookie in your equipment  for your disabling choice to work); or other third-party tools available online, which enable users to detect the cookies on each website and manage their disablement (for example, Ghostery: http://www.ghostery.com/privacy-statement, http://www.ghostery.com/faq).

EGNSIERRANORTE2019 is not liable for the content and accuracy of the privacy policies of the third parties included in this cookies policy.

© EGNSIERRANORTE2019 –   http://egnsierranorte2019.com/

Pursuant to the GDPR, please be advised of the following related to the processing of your personal data: Controller: EGNSIERRANORTE2019 – Regional Ministry of Agriculture, Livestock, Fisheries and Sustainable Development (S-4111001-F). Purpose: registration as user on the EGNSIERRANORTE2019 website. Legitimation: data subject’s consent (art. 6.1.a GDPR). Destinations: your data will not be revealed to third parties unless legally required. Storage: as long as your consent is in force. Rights: access, rectification, suppression, limitation or opposition to processing, data portability and withdrawal of consent by writing to the Data Protection Officer, or by e-mail to “dpd.cagpds@juntadeandalucia.es” with this subject: “Exercise of Rights Web Registration”, name and ID of the sender. You can also contact the Spanish Data Protection Agency through its website and read our complete, updated Privacy Policy here: http://EGNSIERRANORTE2019.com/